Regular Meeting
Odyssey Charter School
6201 Noble Ave. N.
Brooklyn Center, MN55429
May 19, 2004
6:30 P.M.
Members present: Lori Bona, Susan Dougherty (arrived late, at the end of item #6), Kari Mitchell, Dave Rand, John Sedey, Destiny Sparks, Steve Skramstad. Absent: Rick Fletcher
Ex Officio and others: David Alley and Nancy Schultz from Designs for Learning.
All motions approved unanimously unless otherwise noted.
1. Sedey called the meeting to order at 6:40 and called the roll.
2. One item was added to the agenda – election of interim vice chair and secretary, for the length of Rick and Kari's leave.
3. Bona moved, and Skramstad seconded, approval of the agenda with this addition; motion passed.
4. Minutes
4.1 Minutes of the April 21 meeting were approved on motion by Rand, seconded by Skramstad. Board discussed item 13 and status of communications with the former director.
4.2 Minutes of the April 27 special meeting were accepted on motion by Bona, seconded by Sparks.
4.3 Minutes of the May 12 special meeting with deletion of 2nd sentence of the Note were accepted on motion by Skramstad, seconded by Bona, and carried.
5. Community comment – there were none.
6. Presentations and special reports
6.1 Acting Director's report, including current enrollment of 207, was presented by Kari. She reported on space issues involved with a joint program "Kids Club" with Osseo. K-1, 2 of 1-2, 2-3, 4-5, 6-7, 8-9. Next year looking for 18 students in K, 20 in 1, 22 in 2 and above.
6.2 A report on leadership search noted that a job description has been finalized and ads have been placed with local media. A motion was made by Rand and seconded by Bona to establish a screening committee to be composed of three parents, three staff members, and two students, authorizing Kari to ask individuals identified by the board to join the committee, Destiny to work on meeting times, and the committee to bring names, resumes, and salary requirements of finalists to the board at its June 16 meeting. Bryan Rossi is asked to send interview questions used previously to board members.
6.3 Election of interim vice chair and secretary, for the length of Rick and Kari's leave. Bona nominated Rand for vice chair, he accepted the nomination and was approved unanimously. Sparks nominated Skramstad for Secretary, he accepted and was approved unanimously.
6.4 Financials were presented by David Alley. Nancy Schultz was introduced to the group as the new Business Manager of Designs for Learning. Lori reported on current financials, noting that lease aid adjustments have been made by the state in the school's favor and will carry forward into future years. Legal costs may exceed the amount budgeted, and fund transfers to cover losses in Food Service and Extended Day Programs will be made, but an end-of-year fund balance of approximately $80,000 is anticipated. A new budget for FY 05 will be passed at the June meeting with a statement of its projected income, expense, and ending fund balance. Bona moved bank account signing authority be changed from Judith Darling Wegner to Nancy Schultz, from Barbara Mahowald to Rick Fletcher, from Steve Skramstad to Lori Bona, and remove Kari Mitchell; Rand seconded. Motion passed.
7. Consent agenda. Rand moved and Skramstad seconded approval of the consent agenda.
7.1 Payment of bills, including payroll
7.2 Personnel action (background information to be provided)
7.2.1 Licensed
7.2.2 Non-licensed
7.3 Contracts for services
7.3.1 Laidlaw Transportation
7.3.2 Capernaum Physical Therapy
7.3.3 Caravan Kids Catering
7.4 Gifts to the school
8. Compensation amendment for assumed additional responsibility. John suggested that $2000 be given to Kari and Rick for additional interim duties they have assumed. This was moved by Bona, seconded by Sparks, and passed.
9. Designs for Learning Contract. Motion was made by Rand and seconded by Skramstad to contract with DL for Accounting and Finance services (for approximately $48,000) for 2004-2005. Other service areas such as HR, and Government Reporting may be considered in light of skills brought by a new director.
10. Policy considerations
10.1 Local Education Agency Representative – Sparks moved, Dougherty seconded appointing Rick Fletcher as LEA representative; motion passed.
10.2 Various policies presented at April 21st meeting
· Motion was made by Bona and seconded by Rand to approve a revision in Policy 532 "Use of peace officers and crisis teams to remove students with IEPs from school grounds" and to approve "Section 504 Process for Students;" motion passed. A notebook containing school policies is maintained in the school office for public inspection.
· Salary schedule. Rand moved, Bona seconded approval of salary schedule recommended by HR committee; motion passed.
· Dougherty moved, Sparks seconded, employees be allowed to take a prorated payment of up to $3000 instead of health benefits; motion passed.
· Calendar. Kari presented a 2004-2005 school calendar. The 4th of February was changed to a school day, the 11th was changed to a non-school day. Rand moved, Bona seconded motion to approved revised calendar; motion passed.
11. Bylaws revision - no action taken.
12. Bona moved, Skramstad seconded a motion thanking Janice for her service as board chair; motion passed.
13. Rand moved, Dougherty seconded the meeting be adjourned, at 8:55 pm; motion passed.