Regular Meeting
Odyssey Charter School
6510 Zane Ave. N.
Brooklyn Park, MN55429
March 20, 2002
6:30 P.M.
Call to Order A regular meeting of the Odyssey Charter School Board of Directors was held on Wednesday, March 20, 2002 in room six at Odyssey Charter School. The meeting was called to order at 6:40 p.m. and was facilitated by Tim Wollenzien.
Roll Call The following Board members were present: Jeni Holm, Nathan Disch, Tim Wollenzien, and Lyle Clemmenson.
Additions to Agenda Discussion about the merit pay process, board nominations, and the executive director position was added to the agenda under Old Business. The snow day on Friday March 15th was added under new business.
Acceptance of Agenda A motion by Tim Wollenzien, seconded by Lyle Clemmenson, to accept the printed agenda as amended above. The motion carries unanimously.
Approval of Minutes A motion by Nathan Disch, seconded by Tim Wollenzien, to accept the minutes of the February 20 regular board meeting. The motion carries unanimously.
Community Comments There were no comments from the community.
Consent Agenda There were no items for the consent agenda.
Old Business Business manger’s report- RFP for Auditor- Mary Beth Frank presented RFPs from Larson Allen, Kern DeWinter, and Abdu Abdu. The RFPs all came in between $5775-8290. Mary Beth Frank recommended we give the 3 year contract to Larson Allen because they came in with the lowest bid. Lyle Clemmenson asked if Larson Allen filled all the requirements of the RFP and Mary Beth Frank said that they did. Motion by Lyle Clemmenson, seconded by Nate Disch, to accept the bid for a three year contract with Larson Allen. The motion carries unanimously.
Mary Beth Frank discussed the current budget. She has billed for special education early, which had increased our cash flow somewhat. She also mentioned that we seem to be spending more on administration and business because we adjusted the budget numbers in midyear. She stated that we are spending about 11% less than projected.
The issue of transportation billing was also addressed. Mary Beth said that we have not paid Osseo for transportation this year, as we just received the bill. She stated that the March budget will reflect a partial payment of that bill.
Bylaws- There was discussion about the updated bylaws. Lyle Clemmenson suggested that the updated bylaws be printed as is, as he has received no further response from other board members about the changes. Lyle Clemmenson proposed the updated bylaws be distributed to board members for review one more time. He further proposed the final copy of the updated bylaws, after being accepted by the full board, be presented at the annual meeting for community review. Kari Mitchell will put an announcement in the Wednesday newsletter stating the bylaws, with the proposed changes, will be available in the office.
New Business Administrative Report- Anne Lindgren, Executive Director, presented the attached administration report. She also requested a motion to hold a full meeting of the Board to discuss next year’s budget and calendar. Motion by Lyle Clemmenson, seconded by Jeni Holm, to hold a special meeting of the full Board of Directors on April 10th, at 4:00 at Odyssey Charter School. The motion carries unanimously. The agenda will include the calendar, the budget, the executive director position, the board nominations, and the merit pay process.
Board Nominations- There was discussion of how many board members will be appointed. Lyle Clemmenson proposed that Tim Wollenzien call Tony Spears and get a definitive answer. Motion by Jeni Holm, seconded by Nathan Disch, to appoint two Board members if Tony Spears is resigning, and to appoint one Board member if Tony Spears plans to remain active on the Board. There was discussion about the acceptance of the resignation of Tony Spears; as a result Jeni Holm rescinded her motion regarding the appointment of Board members. Nathan Disch agreed to rescind the motion.
Motion by Jeni Holm, seconded by Lyle Clemmenson, to accept the resignation of Tony Spears at the special meeting on April 10th. The motion carries unanimously.
Motion by Jeni Holm, seconded by Lyle Clemmenson, to appoint one or two new Board members. The motion carries unaminously.
Jeni Holm reviewed the nominations for Board members that were turned in. The nominations were Karen Johnson, Mark Hunter, Lori Bona, Stephanie Dess, Anne Lindgren, and Rick Wolf. She stated that she and Nathan Disch had not had time to meet to discuss the nominations. The topic was chaired until the special meeting on April 10th.
Snow Day- There was discussion about the cancellation of school due to snow day on Friday March 15th. At issue was whether or not the school calender should be extended to make up for the cancelled day. Lyle Clemmenson requested more information regarding the legality of not making up the day. Mary Beth Frank, and Anne Lindgren stated that according to their information from the state, the day would not have to be made up. Motion by Nathan Disch, seconded by Jeni Holm, to not make up the day. Motion carries unanimously, with Lyle Clemmenson abstaining from the vote.
Adjournment: Motion by Tim Wollenzien, seconded by Jeni Holm, to adjourn at 7:35pm.
Next meetings: Special meeting to be held April 10th, 2002, at 4:00 at Odyssey Charter School.
Next Regular meeting is Wednesday, March 20, 2002, at 6:30 p.m. at Odyssey Charter School.